Why is the planning system important?
System planning is an activity that must be implemented before dikembangkannnya system. Planning systems need to be done so that the construction / development of appropriate systems existing blueprint, which is in accordance with the vision, mission, goals and objectives of the organization. Usually the system development carried out within the scope of the project. Before the implementation of the information system development project begins, the project must have the approval of the decision makers. The decision makers in an organization that is the top level management (executive). However, sometimes the management will ask the opinion of subordinates, mid-level managers (middle manager) and prospective users of the application (functional user), in the decision making of the project.Therefore, in doing defining the project, you must understand the characteristics of the needs of the decision makers. The following are the general characteristics of the people involved in the decision.
Executive
The main priority is the executive ROI (Return On Investment). So for a project to be approved, then you should be able to convince them that the project can improve ROI.
Middle manager
The main priorities are usually middle managers is how to increase labor productivity. So the information system to be developed must be able to demonstrate how much work productivity will improve with the new system.
Functional User
The main functional needs of the user is an application that will simplify their work. So if functional user involved in the decision, then you should be able to demonstrate the easiness what would be obtained by the user functional information system to be developed it.
At this stage, the resulting document is the project proposal documents. A project proposal document must contain at least the following matters:
- Profit to be obtained by prospective users with the information system to be developed it. You should know who is making decisions procuring new systems and show the advantages of the new system in accordance with the characteristics of their needs.
- Plan costs required for the development, if you sell the information system to the other party, then plan development costs here replaced with price information system you sell.
- The time required for system development.
How to Process Planning System?
- establish a framework for a comprehensive strategy to meet the information needs of the user.
- involving senior managers, senior and professional users of the system.
- ensure that proposed projects are evaluated and prioritized.
- divide the tasks and responsibilities in the planning system
- create a component report
- communication with the systems analyst
- ensure that the planning system, a system that is proposed to be feasible and supporting strategic factor. To assess the possibility that it must be an evaluation of the eligibility factors and strategic factors
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